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2025-12-03T16:31:49Z

Created page with "500px How I use AI every day to work smarter and faster Since I started working with artificial intelligence, I stopped seeing it as just a tool. Today, ChatGPT is my digital colleague: it executes tasks, proposes solutions, writes, replies, analyzes. But not alone. It works within an ecosystem I built using two powerful tools: Projects and Custom GPTs. ChatGPT Projects: my automated dashboard for recurring tasks..."

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[[file:Daily_Automations_with_ChatGPT_Projects.jpg|500px]]

How I use AI every day to work smarter and faster
Since I started working with artificial intelligence, I stopped seeing it as just a tool. Today, ChatGPT is my digital colleague: it executes tasks, proposes solutions, writes, replies, analyzes. But not alone. It works within an ecosystem I built using two powerful tools: Projects and Custom GPTs.

ChatGPT Projects: my automated dashboard for recurring tasks

What Projects are and why I use them
ChatGPT Projects (available in the paid plan) are organized spaces where I collect documents, prompts, instructions, and chat history for each specific task. They’re ideal for ongoing and repetitive activities. More details in the official OpenAI guide.
How I organize my workflows
Each Project has a clear name, description, and consistent structure. Examples of my workspaces include:
* SEO & Copywriting: article generation, title suggestions, readability analysis
* Customer Communication: email replies, FAQs, automated templates
* AI Training: lesson scripts, slides, quizzes, real-world examples
* Technical Projects: Laravel logic, AWS deployment, VPN and network management
Real-life automation examples
* Weekly generation of personalized article ideas for Medium
* SEO analysis of drafts and improvement suggestions
* Automated generation of formatted emails for clients and suppliers
* Editorial schedule creation and marketing plans
Custom GPTs: tailored assistants for each business area
How I create a custom GPT
Just click on “Explore GPTs” and create a new assistant with a well-built system prompt. I customize it with detailed instructions, tone of voice, examples, and scope limitations.
Key instructions I set
* Clear role (e.g., “You are an expert in Teltonika RUT955”)
* Response style (formal, concise, technical)
* Preferred output format (bullet points, code, examples)
* Usage context (Laravel dev, Ubuntu admin, SME consulting, etc.)
Everyday practical examples
* Maintenance GPT: generates optimized routes based on schedule, priority, and location
* AI Training GPT: provides prompts, use cases, and commented slides
* Tech GPT: assists with Teltonika, OpenVPN, Livewire, Laravel, AWS Lambda
* Marketing GPT: analyzes copy tone, CTA strength, UX wording, and funnels
Strategies and best practices
* Consistent naming: each GPT has a prefix tied to its function (e.g., “GPT-Tech”, “GPT-SEO”)
* Solid system prompts: better one long prompt upfront than many adjustments later
* Project vs GPT: Projects = memory + flow; GPT = skilled executor
* Sharing and testing: I share GPTs with clients so they can test and use them independently
Automations with APIs and external tools
AI on its own is powerful, but when integrated it’s transformative. Here are some connections I use:
* Google Sheets API to send data to GPT and collect results
* Zapier to trigger GPT prompts on incoming emails
* Python scripts on AWS Lambda to read RSS feeds and send them to GPT
* Amazon Polly to convert GPT outputs into MP3s
* AzuraCast + SFTP to broadcast those audios on webradio
Limits, risks, and opportunities
* I always test GPTs internally before production use
* I monitor results for 2 weeks before full delegation
* I use a checklist to assess every GPT’s weaknesses
Conclusion: working with AI, not replaced by it
ChatGPT isn’t here to replace us — it’s here to amplify what we can do. When we train it well, it becomes a reliable and daily ally.
You don’t need 10 GPTs or 5 Projects to start. Just one. But make it useful, well-designed, and actually used every day.
And you? Are you already using custom GPTs or Projects in your workflow? Want some suggestions to improve your productivity? Let me know in the comments.

Read the full article here: https://medium.com/@andreatadioli/daily-automations-with-chatgpt-projects-and-custom-gpts-7da7243a2bc8

Daily Automations with ChatGPT Projects and Custom GPTs - Revision history